Americas' Fastest-Growing 2025One page from a senior architect, within two business days. The single highest-payback AI move in your Odoo, Adobe or custom stack, and the two things to leave alone. Yours to keep.
One page from a senior architect in two business days: your highest-payback AI move, and what to leave alone.
Home / Case Studies / Fortune 500 Fuel & Energy Retailer
/ Case Study · Fuel & Retail
/ The engagement
We built one Odoo 18 ERP and POS platform for a Fortune 500 fuel and energy retailer’s convenience-store network. It rolls out by legal entity, then dealer, then site, with each country’s tax rules built in.
/ About the client
The client is a global energy company that runs fuel stations and the convenience stores attached to them. Some stores are company owned and dealer operated (CODO); others are company owned and company operated (COCO). The network spans 12 African countries: Congo, Namibia, Botswana, South Africa, Eswatini, Ghana, Lesotho, Mozambique, Malawi, Tanzania, Zambia and Zimbabwe.
The client asked Brainvire to standardize operations across that network. We delivered one Odoo 18 ERP and POS platform, organized by legal entity, dealer and site. Every country gets the same setup with its own tax rules, each site sees only its own data, and finance gets one group-wide view.
/ In brief
Manual dealer setup and fragile POS across 12 countries and many legal entities.
One Odoo 18 ERP and POS, with a guided dealer rollout app and site-level security.
Dealers onboarded 87.5% faster, and POS that keeps selling through outages.
/ The approach
Manual dealer and branch onboarding became one guided form that sets up users, approvals, accounting and taxes automatically.
A seven-role security matrix with custom record rules and 2FA keeps each site’s and entity’s data separate on one Odoo instance.
Odoo POS takes orders offline and syncs back to the central database when the connection returns, so stores keep selling with no data lost.
Each country’s tax rules sit on one standard group Chart of Accounts, with two go-live tracks for fast, consistent rollouts.
/ What stood in the way
/ Four problems
/ Manual dealer onboarding
A custom Dealer Rollout app: one guided form creates scoped users, PO approval limits, local accounting, payment methods and taxes.
A new dealer or branch is ready in about 15 minutes instead of two hours.
/ Keeping site data separate
A seven-role security matrix with 2FA and custom record rules, scoping POs, receipts, valuations and reports to each user’s site.
Dealers and site managers see only their own site and branch.
/ POS during network outages
Odoo POS with offline order handling: sales carry an “Offline” tag and unique ID, then sync to the central database.
About 95% POS uptime through outages, with zero data loss.
/ Different tax rules in every country
A legal entity → dealer → site setup that adds each country’s tax rules to one standard Chart of Accounts, with “Fast Launch” and “Full MVP” tracks.
Faster, consistent go-lives in every country, with fewer setup errors.
/ Product screens
The Odoo POS screens site teams use every day: store checkout, fuel sales, split payments and receipts.
/01Convenience-Store POS
/02Fuel Sale Capture
/03Split-Tender Payments
/04Receipt with Tax Breakdown/ The results
87.5% faster: a new dealer or branch is set up from one guided form.
Stores keep selling through network outages, with no lost sales.
The same setup in all 12 countries, with each country’s tax rules built in.
Each user sees only their own site, branch and entity.
Brainvire offers these services across Southeast Asia — see retail technology in Singapore and retail technology in Thailand.
/ Next step
Partner with Brainvire for Odoo implementation that unifies dealer onboarding, POS, and ERP across your legal-entity, dealer, and site network. A thirty-minute working session, no sales deck.
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