Certification tracking software that keeps you audit-ready
For compliance, quality and HSE leads facing ISO, AS/EN 9120, BHBIA, SOC 2 or client audits. MuchSkills gives you one live record of who holds which certification, by role, site and expiry date, with the evidence of competence behind it.
People keep their own profiles current. So you stop chasing renewals and start answering auditors in minutes, not weeks.
Certification coverage · Site 4 · next 90 days
You cannot prove what you cannot find
Your certifications live in spreadsheets, inboxes, SharePoint and a few HRIS fields. Nobody trusts any of them fully, so every audit starts with a hunt.
The 48-hour request that takes 4 days
A client asks for proof of coverage by Thursday. You spend the week rebuilding a spreadsheet you rebuilt last quarter.
Half your week, spent chasing
You remind people to renew. They upload the wrong certificate. You remind them again.
One expired cert, real consequences
A single lapse can mean a failed audit, a lost tender or someone on site who shouldn't be.
The leaver nobody mapped
A certified engineer resigns. Now you need to know who else holds that certification, and nobody can tell you.
The work isn't hard. It's scattered.
Audit-ready every day, not just in audit week
See every certification across every site
Filter by role, site and expiry window and get an org-wide certification report during the audit itself. Records match real certification names from a database of 9,700+.
Renewals that chase themselves
Expiry reminders go to the employee and their manager automatically. You stop being the reminder service.
Evidence of competence, not just certificates
Skills, certifications and training evidence sit together for each person. Built for ISO 9001 Clause 7.2 and mapped to ISO 27001, AS9100 and CSRD/ESRS S1 evidence requirements.
An audit trail you can hand over
A tamper-evident history on every certification and skill record answers 'who edited that record last April?' in one click.
Cover before someone leaves
A live skills matrix and skills gap analysis show who else holds a certification, so a resignation never leaves a role uncovered.
Reports shaped to your audit
Every audit asks for something different. MuchSkills extensions (launching soon) and our services team build the reports you need, and help with onboarding, skills taxonomies, workforce planning and L&D.
Sits on your HRIS. Stands up to scrutiny.
When the auditor asks who holds which certification, run the report during the audit. Filter by role, site and expiry window and get an org-wide answer in under 60 seconds.
“Eliminated spreadsheet chaos across 200+ employees.”
“Cut workforce planning time by 60%.”
“90% clearer visibility into team skills and project readiness.”
Keep your HRIS. Add the competence evidence your auditor asks for. MuchSkills sits on Workday, SAP SuccessFactors, Personio or HiBob, so certificates and skills are in one place, ready before the audit, not weeks after.
Recognised by
Everest Group PEAK Matrix® 2026
Red Dot Winner 2020
SHRM Better Workplace ChallengeWorks with the systems you already run
Connects to
TempoHarvestSmartsheetSAP ByDesignPower BICleared for procurement
GDPR compliant
UK G-Cloud 14
ISO 9001:2015Personal data hosted in the EUNever used to train third-party AI modelsSSO on every plan, SCIM on Enterprise
Settle these now, not in front of the auditor
Not answered here? A real person replies, usually the same working day.
What is certification tracking software?
Certification tracking software – also called certification management software – keeps one record of which employees hold which certifications, when each one expires and the evidence behind it. MuchSkills does this on top of your HRIS, across every site, with expiry reminders and a tamper-evident audit trail. You can show an auditor coverage by role, site and expiry window without rebuilding a spreadsheet. For a buyer's checklist, see what to look for in employee certification tracking software.
How do I show evidence of competence for ISO 9001 Clause 7.2?
ISO 9001 Clause 7.2 asks for documented evidence that people are competent for their roles, not just a folder of certificates. MuchSkills holds skills, certifications and training evidence for each person in one profile, with a tamper-evident change history. It is built for Clause 7.2 and mapped to ISO 27001, AS9100 and CSRD/ESRS S1 evidence requirements.
What is a skills matrix, and do I still need one in Excel?
A skills matrix shows which people hold which skills and certifications, usually by team or role. Kept in Excel, it goes stale soon after each update. MuchSkills builds a live skills matrix from profiles employees and managers keep current themselves, so you can filter by site, role or certification in minutes. Intellect EU used it to eliminate spreadsheet chaos across 200+ employees.
What is skills gap analysis for compliance teams?
Skills gap analysis compares the skills and certifications you need with what people actually hold. For compliance teams it answers questions like 'if this certified engineer leaves, who else covers the role?' MuchSkills shows these gaps by role and site, drawing on a database of 9,700+ certifications and 70,000+ capabilities, so you can plan training or hiring before an auditor finds the gap.
Can MuchSkills produce custom audit reports?
Yes. MuchSkills is flexible enough to deliver the specific reports your auditors and clients ask for, through MuchSkills extensions (launching soon) and the MuchSkills services team. The services team also helps with onboarding, skills taxonomies, workforce planning and L&D, so your setup matches how your organisation is actually audited.
Which HR systems does MuchSkills integrate with?
MuchSkills integrates with Workday, SAP SuccessFactors, Personio, HiBob, BambooHR, Dayforce, CatalystOne, Microsoft Dynamics and Microsoft AD, and with Jira, Tempo, Harvest, Smartsheet, SAP ByDesign and Zoho Projects. Every plan includes standard HRIS integrations and SSO. Enterprise adds full API and SCIM support and custom integrations, and you can push skills data to Power BI or Salesforce through the open API.
Is MuchSkills GDPR compliant, and where is our data hosted?
Yes. MuchSkills is GDPR compliant and hosts customer personal data in the European Union. It does not use customer personal data to train, fine-tune or improve any third-party AI model, and its AI sub-processors are contractually prohibited from doing so. MuchSkills is also listed on UK G-Cloud 14 as an approved UK government supplier.
How much does certification tracking software cost?
Plans scale from Starter to Enterprise. Every plan includes standard HRIS integrations and SSO, and Enterprise adds full API and SCIM support, custom integrations and a dedicated customer success manager. The pricing page has current plans and prices.
See pricingYour next audit is already booked
Walk in with a report you trust, not a spreadsheet you hope is right. Book a meeting and we'll show you your own certification coverage by role, site and expiry window.
Have a specific audit requirement or a question first? Contact us and talk to the team directly.
Can we prove ISO 9001 Clause 7.2 coverage for site 4 by Thursday?
Yes, with one lapse. 48 of 51 certificates current, 3 expiring inside 90 days, 1 lapsed and already chased.
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