Leave management for small teams
Know who’s away. Keep your team in sync.
Manage leave requests, approvals and balances in one clear workspace — without spreadsheet updates or scattered email threads.
30 days free · No card required to start.
Leave and team availability, simplified.
Illustrative preview · sample data
Approved absences · Operations, week of 17 August
8 peopleMonday 17 Aug
- Maria P. — Away
- John W. — Away
Tuesday 18 Aug
- Maria P. — Away
Wednesday 19 Aug
- Maria P. — Away
- Elena R. — Away
Thursday 20 Aug
- Maria P. — Away
- Elena R. — Away
- Tom H. — Away
Friday 21 Aug
Full team available
Coverage note · 20 August has 5 of 8 people available, below the minimum set for this team.
See availability, review requests and understand balances before you decide.
Before and after
Less admin. A clearer picture.
LeaveVia replaces the scattered parts of leave management with one place where requests, balances and availability agree with each other.
Today
- Requests scattered across email, chat and memory
- Balances that nobody can fully explain
- Manual checks before every approval
With LeaveVia
- Requests and approvals in one shared view
- Balances backed by a traceable leave ledger
- Coverage context shown alongside each request
What you get
Everything leave management needs — and nothing you don’t.
LeaveVia is focused on leave and team availability. It is not a payroll system or a full HR suite.
Requests and approvals
Employees request leave in the browser. Managers see the dates, the working days used and the balance left before deciding.
- Half days and part-day requests
- Withdrawals and changes tracked
- Email notifications
Balances, ledger and policies
Entitlement, accrual, carry-over, expiry and adjustments are recorded as ledger entries, so a balance can always be explained.
- Custom leave types and policies
- Accrual and carry-over rules
- Configurable working weeks
Availability and coverage
See who is away across a team or location, with coverage warnings when a request would take availability below your configured minimum.
- Team and location views
- Public holiday calendars
- Reports and CSV export
How it works
Set up in three steps.
You configure your rules once, then day-to-day leave runs in the same place for everyone.
Step-by-step detail lives in the Quick Start Guide.
- 1
Set your working week and leave policy
Choose working days, leave year, entitlement, accrual and carry-over rules.
- 2
Add employees and opening balances
Create employee records in the app and enter the balance each person starts with.
- 3
Invite your team and manage requests
People sign in, request leave and see their own balance. Managers approve with the full picture.
Calendars & privacy
Shared where it helps. Private where it matters.
Colleagues can see that someone is away without necessarily seeing the reason. What each person can view depends on their role in your workspace.
More detail on roles, isolation and data handling is on our security page. Configurable policies support regional differences but do not replace a review against your local employment law.
Role-based visibility
Employees see their own balances and history. Managers and admins see what their role allows, and access to sensitive leave information is restricted.
Google Calendar and Outlook sync
Approved leave can sync to connected Google or Outlook calendars. LeaveVia stays the source of truth, so an external calendar edit never silently changes a leave record.
Security & privacy
Employee data deserves serious protection.
Privacy and security are built into LeaveVia — not added afterwards.
- Role-based access
- Tenant data isolation
- Audit trails
- Retention controls
- CSV report export
- Controlled deletion
- Restricted access to sensitive leave information
A colleague may only need to know that someone is “Away” — not why.
Privacy by design.
Plans
Simple pricing, 30 days free
Start with a 30-day free trial of any plan. No card is collected at sign-up, so the trial simply ends unless you choose a plan.
Launch offer: first 50 paying organisations get 25% off their first 12 months. After that, billing continues at the normal price shown below.
Choose a plan and add payment details before your trial ends to continue without interruption. You can cancel at any time.
Showing monthly prices in Euro (EUR).
Team
For small teams€11.90/ month
Up to 10 users
A good fit for small teams.
Growth
€22.90/ month
Up to 25 users
For growing teams.
Business
€39.90/ month
Up to 50 users
For established teams.
In every workspace
- Leave requests and approvals
- Balances and immutable leave ledger
- Custom leave types
- Carry-over and expiry
- Working schedules
- Public holidays
- Team availability
- Notifications
- Reports and CSV export
- Audit trail
- Google and email sign-in
Leave management for every plan
- Service-based automatic entitlements
- Advanced accrual rules
- Advanced carry-over and expiry
- Staffing coverage rules
- Availability conflict warnings
- Multiple locations
- Google Calendar and Outlook sync
- Enhanced privacy controls
Every plan starts with a 30-day free trial and no card is required to start. The launch offer gives the first 50 paying organisations 25% off their first 12 months; billing then continues at the price shown.
Prices exclude VAT or other applicable taxes. Any applicable tax and the final total are shown before a payment is confirmed.
Need more than 50 users? Talk to us.
FAQ
Questions, answered.
Not ready to move yet? Download our free annual leave tracker template.
Stop managing leave in spreadsheets.
Give employees a simple way to request leave and managers the information they need to approve it confidently.
30 days free · No card required to start.