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Workspace is an Enterprise Plan feature.

A workspace is a shared environment where team members can collaborate on videos, folders, and templates. All workspace members can view and work on content in real time.

Folders

Organize videos into folders and control access with folder sharing permissions.

Folder actions

Click the three dots next to a folder to:

• New folder: Create a subfolder
• Collaborate: Share with specific users and set permission levels
• Rename folder: Change the folder name
• Move to: Move to another folder or workspace
• Remove: Delete the folder (available in Trash for 30 days)

Folder sharing permissions

Share folders with specific users and set permission levels:

• No access (workspace level): Private, only accessible to invited users
• Commenter: View and comment only
• Editor: View, comment, edit, and create content
• Full Access: Complete control including delete, move, publish, and share

Permissions propagate from parent folders to subfolders and files unless manually overridden. Files can have broader access than their parent folder.

Share a folder

Click the 3-dot icon at the top-left of a folder and select the Collaborate option to:

• Invite users by email
• Set permission levels (Commenter, Editor, or Full Access)
• Configure workspace-level access

External guests can only access folders explicitly shared with them.

Shared with me

All folders shared with you appear in the Shared with me view in the left sidebar.

Videos

All videos in the current workspace are visible to workspace members.

Video actions

Hover over a video and click on the Translate button to translate your video, Edit to go to the video edit page, or click the three dots for more options:

All videos:

• Open in a new tab: Open the video in a new tab
• Collaborate: Share with others to edit or comment
• Move to: Move to another folder or workspace
  Move to: From here, click on the backward arrow < to see all Workspaces you have access to, then select the Workspace you wish to move the video to
• Duplicate: Create a copy
• Translate: Create a localized version
• Save as template: Convert to a reusable template
• Remove: Delete the video (available in Trash for 30 days)

Generated videos only:

• Share / Reshare: Create a shareable public page
• Download: Save as .mp4
• Download audio: Save as .wav
• Download subtitles: Save as .srt or .vtt
• Analytics: Check out the video's watch analytics

Sort, filter, and display options

Use the controls in the upper right to organize your view.

Sort

Sort by:

• Alphabetical: A to Z or Z to A
• Date created: Oldest or newest first
• Last update: Oldest or newest first

Filter

Filter by creation method:

• Synthesia application
• Synthesia APIs

Display

Choose your view:

• Grid: Visual thumbnails
• List: Table with title, length, creator, and last edit date

Workspace template moving

Share templates between workspaces by clicking the three dots next to the template in your Assets Library.

• move to: From here, click on the Workspace you wish to move the template to.