Legal Executive Assistant

Overview
A leading global law firm is seeking a highly organized and proactive Legal Executive Assistant to support a team of attorneys. This role serves as a trusted partner, managing daily operations, coordinating communications, and ensuring seamless workflow across internal and external stakeholders. It's an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, client-focused environment.

Key Responsibilities

• Manage and prioritize complex inboxes; draft, edit, and proofread correspondence and documents
• Organize and maintain electronic and physical files in compliance with records policies
• Coordinate multi-calendar scheduling across time zones, including meeting logistics and virtual setup
• Arrange domestic and international travel, maintaining traveler profiles and preferences
• Deliver high-level client service while handling confidential information with discretion
• Support billing processes, including expense reconciliation, time entry management, and invoice coordination
• Track and report operational data using Excel
• Collaborate with internal teams to improve processes and ensure efficient day-to-day operations

Qualifications

• 3+ years of executive assistant experience in a law firm (REQUIRED)
• track record supporting partners or executives at a midsize to large law firm
• Bachelor's degree or equivalent experience
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational, multitasking, and problem-solving skills
• Excellent written and verbal communication abilities
• Ability to maintain confidentiality and build relationships with stakeholders

This role is ideal for a motivated professional looking to grow within a dynamic, team-oriented environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)