Executive Assistant

We are looking for an Executive Assistant for a top media company in New York, New York! This is a demanding, fast-paced role providing comprehensive assistance and project management support to the Senior Vice President, Digital Media. This role will also provide travel, calendar, and expense report support for 3 VPs directly reporting to the SVP.

• Pay $36-38/hr- based on experience
• Onsite NYC
  
  
  

Responsibilities:

• Provide executive-level administrative support including meeting and travel planning, managing expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.
• Schedule and arrange in person and virtual meetings with internal and external parties. Ensure attendees, rooms and technology are ready for meetings to start on time.
• Handle heavy contact through a variety of means (phone, email, text, Teams) with all levels of internal and external executive management and employees.
• Efficiently monitor and prioritize information flow and meetings throughout the day, week and month.
• Utilize judgment in handling inquiries
• Handle extremely confidential and sensitive information with discretion
• Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.
• Create and / or manage systems to coordinate and organize department materials (presentations, analysis, etc).
• Manage cross-functional meeting agendas, reminders, and materials preparation through proactive coordination with participants
• Support light presentation work (Powerpoint, Keynote) through partnership with Digital Media
  
  
  

Required Qualifications:

• Bachelor's degree required
• At least 3 years of relevant experience as an administrative professional supporting executive level management
• Proven experience handling confidential and sensitive information
• Advanced knowledge of Microsoft Office, including Teams, Word, Outlook, Excel, and PowerPoint, and curiosity / willingness to experiment with new technologies that could improved administrative efficiency (e.g. AI tools like Copilot)
• Excellent communication skills including written, verbal and listening
• Solid interpersonal skills with the ability to deal with all levels of management
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.