Executive Administrative Assistant

Job Title: Executive Administrative Assistant II

Location: Irvine, CA (Hybrid – M/W/Thu on-site)

Duration: 12-Month Assignment

Pay: $30-$35 / HR

Company Overview

On behalf of our client, a global leader in data storage solutions, we are seeking an Executive Administrative Assistant II to join our team. You will provide high-level administrative and clerical support to executive and director-level leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate is proactive, detail-oriented, and comfortable interacting with stakeholders across all levels of the organization.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements
• Coordinate domestic and international travel, including itineraries and expense reporting
• Prepare correspondence, reports, presentations, and statistical summaries
• Screen and manage phone calls, emails, mail, and visitors; route inquiries appropriately
• Support space planning, office organization, and special projects
• Supervise and coordinate clerical staff when applicable
• Conduct research and compile information for executive review
• Assist with budget tracking and financial reporting activities
• Maintain confidentiality and exercise discretion in handling sensitive information

Required Qualifications

• Minimum 5 years of administrative support experience
• At least 2–3 years supporting executive or director-level leadership
• Strong executive calendar and schedule management experience
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with travel coordination and expense management
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage confidential information with discretion
• Experience coordinating across teams and stakeholders

Preferred Qualifications

• Project management or coordination experience
• Budget tracking or financial reporting experience
• Familiarity with enterprise tools such as SAP, Workday, or ServiceNow
• Associate’s or Bachelor’s degree preferred (or equivalent combination of education and experience)

Please submit your resume in Word or PDF format to be considered