To quickly automate routine tasks across Google Workspace and more, you can describe a workflow in Google Workspace Studio and Gemini will try to create it for you.
For best results, follow these guidelines in your requests:
- Say when the flow should start
- Specify people by email address
- Say which apps to use
- Avoid unsupported content
- If you're signed in with a school account and are under 18, you can’t use any AI features in Workspace Studio. If a flow containing AI steps is shared with you, those steps will be removed when you open the flow.
- When someone copies your shared flow, any steps that require approval will prompt the new owner when their flow runs. Learn how approvals work when you share a flow.
Get the best results
Say when the flow should start
Your workflow runs only when certain conditions are met. Gemini needs to know what those are, such as on a specific schedule, when you get a message. The more details you give, the more likely Gemini will set up your flow correctly.
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Instead of... Try this... |
Each week Every Monday at 4 pm |
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Instead of... Try this... |
When I hear from my manager When I get email from <manager’s email address> |
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Instead of... Try this... |
When our tracker is edited When the <link or name of file in Drive> is edited |
Specify people by email address
Gemini needs guidance to figure out which people to include in your flow. Use their email address to make sure it knows who you mean.
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Instead of... Try this... |
Send an email to my manager Send an email to <email address> |
Say which apps to use
Help Gemini understand how to complete tasks by specifying which apps to use.
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Instead of... Try this... |
Send me a message after the weekly sync with my action items Message me in Chat after the weekly sync with my action items |
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Instead of... Try this... |
Track action items I get in messages Create tasks from action items in my email or Add action items from my email to <link to document> |
Avoid unsupported content
Gemini in Workspace Studio is constantly improving, but there are a few things to be careful about in your requests for now:
- Enter requests in English.
- Only include links to files in Drive or other websites. Gemini can’t use links to calendar events or Meet video conferences.
- Specify people by email address, rather than an @mention.
- Avoid external apps and services, including add-on steps you install and integrations steps. You can add these steps manually later.
